OFFICE MANAGER & BOOKKEEPER

The Office Manager & Bookkeeper (OMB) will report directly to the company founder & president. The position requires onsite work at our office in Salem MA, however we will consider some offsite / telecommuting for very qualified candidates. The OMB be responsible for leading and managing all aspects of the brewery’s office management & bookkeeping — including but not limited to maintaining the company’s financial books in accordance with generally accepted accounting principles and ensuring the brewery’s administrative tasks run efficiently.

The Ideal Candidate:

The ideal candidate will have applicable accounting experience and a passion for the brewing industry. He or she will have a strong background in bookkeeping, office management, human relations, inventory management, tax reporting processes and general office management. The ideal candidate will have a detailed understanding of QuickBooks as well as a passion for solving problems and creating value for the company and its customers.

Job Purpose:

The OMB’s primary purpose is to lead and manage the brewery’s financial and administrative functions. This is a hands-on position!

Responsibilities include but are not limited to the following:

  • Maintain the company’s financial books in accordance with  GAAP (Generally Accepted Accounting Principles) using QuickBooks

  • Tax reports (sales, ABCC, TTB, payroll, etc.)

  • Client files including invoices, payments, credits and reports

  • Vendor files including entering bills, payments and correspondence

  • Reconcile all accounts (bank, credit card, etc.)

  • Wholesale contracts, invoicing, and payments

  • Retail operations and reporting

  • General AR/AP

  • Payroll operations and management

  • Insurance management and filings

  • Basic Employee human relations (we use an outside HR consultancy)

Daily responsibilities include but are not limited to the following:

  • Office administration

  • Cash deposit reconciliation from onsite sales

  • Cash bank reconciliation

  • Assist in inventory management and control (onsite sales collateral, raw materials, WIP, wholesale, etc.)

  • Credit card receipts control and management

Weekly responsibilities include but are not limited to the following:

  • Cash projections reports

  • Cash balances

  • Assist in projected inventory management (raw materials, brand collateral, etc.)

  • Weekly payable run

  • Credit card receipts control and management

  • AP reconciliation

  • AR reconciliation

  • Reconcile distributor reports

  • Create sales reports

Bi-Weekly responsibilities include but are not limited to the following:

  • Payroll

  • Maintain all employee files and paperwork

  • Payroll reporting and taxes

  • Processes payments for federal withholding electronically

Monthly responsibilities include but are not limited to the following:

  • Bank reconciliations

  • Credit card reconciliations

  • ABCC report and payment

  • TTB report and payment

  • Review balance sheet accounts for accuracy

  • Posts monthly adjusting journals

  • Processes Work in Progress

  • Maintains fixed asset information

  • Posts accumulated depreciation

  • Maintains other asset information

  • Posts accumulated amortization

  • Reviews income statement accounts for accuracy

Quarterly responsibilities include but are not limited to the following:

  • Payroll reporting

  • W-2’s, 1099’s, etc.

  • Budgets

  • ABCC, TTB, Corporate, State, Sales Reports, etc.

  • Review current and future raw materials contracts

  • Assist in report to shareholders

Other duties include: Costing for finished goods sales, new / terminated employee record keeping, investor relations management

Compensation:

Salary, matching health insurance, 401(k) and employer participation after 12 months employment

Benefits:

Paid vacation per employee handbook

Desired Skills and Experience:

  • A minimum of three years experience in the bookkeeping is required

  • Strong understanding of general office management is desired

  • Strong work ethic. The ability to work autonomously and as part of a team

  • A college degree is preferred

  • Strong organizational and multi-tasking capabilities, strong communication skills; verbal, listening and written

  • Must be very organized and a self-starter

If you wish to be considered for this position, send cover letter, résumé and salary requirements to: info@notchbrewing.com